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Our Constitution

We are currently working on reviewing and updating our constitution – below is the constitution from last year.

Name

The Society shall be called “Bangor University Postgraduate Students’ Society” hereinafter called the society.

Objectives

Offer opportunities for involvement to members.

  • To maintain a responsible, positive and inclusive environment for all.
  • To be sustainable and well managed.
  • To maintain best practice and behaviour at all times.
  • To provide social and extra-curricular activities for all postgraduate students at Bangor University and to support the provision of these in conjunction with the University and Students’ Union
  • To provide and promote academic events for postgraduate students, and to support the provision of these in conjunction with the University and Students’ Union
  • To support the Students’ Union in its work as the representative voice for postgraduate students at Bangor University.

Membership

  • All registered taught and research postgraduate students at Bangor University, including those currently in their write-up period.
  • Any postgraduate student who does not wish to be a member of the society may opt out of membership by emailing the Chair of the society.
  • Members may be defined as Ordinary members (Registered Postgraduate Students at Bangor University) or Affiliate members (Persons who are not Ordinary Members).
  • Affiliate members must not exceed 30% of the society’s membership.
  • The membership shall agree to support and accept the objectives of the society.
  • In accepting membership, a person agrees to abide by the constitution and the rulings of the society in addition to the rulings of the society committee.
  • Membership fees are not to be charged. Any fees that may arise as a result of activity shall be stipulated at the society Annual General Meeting (AGM).

Society Committee

Shall be comprised of the following elected officers:

  • Chairperson
  • Secretary
  • Treasurer
  • Social Secretary
  • Academic Officer
  • Publicity Officer
  • The Postgraduate Research and Postgraduate Taught Senators of Bangor Students’ Union shall sit on the committee ex officio
  • The Postgraduate Representative of the UMCB Committee shall sit on the committee ex officio

Duties

  • To manage the society.
  • To consider applications for affiliate membership and decide if these applications should be accepted. This decision shall be in accordance with the policy specified in 3.
  • To decide what equipment /property is to be bought by the society.
  • Shall be responsible for all property owned by the society.

To maintain links with The Students’ Union and manage the compulsory administrative aspects to include:

  • Risk Assessment- Review annually in conjunction with SU staff.
  • Constitution- Review annually in conjunction with SU staff.
  • Health and Safety Policy- Review annually with SU staff.
  • Grant Form- Review annually in conjunction with SU staff.
  • Membership list- Review each semester in conjunction with SU staff.
  • Medical conditions- Review each member and submit to SU Staff.

Other documentation as requested from time to time.

Officers of the Society Committee

The Society Chairperson, shall be responsible for:

  • Chairing all General Meetings of the society and all meetings of the society committee.
  • Guiding the activities of the society as expressed by the majority of its members.
  • Reporting on the work of the society committee to the AGM.
  • Preparing the grant application, with the Treasurer, to be presented to the C & S Development Co-ordinator at the required time.

The Secretary, shall be responsible for:

  • Organising all General Meetings of the society and all meetings of the society committee.
  • Taking minutes at all society meetings and archiving them.
  • Ensure all financial committee decisions are minuted.

The Treasurer, shall be responsible for:

  • Keeping a record of all income and expenditure.
  • Lodging all society monies with the Students’ Union Finance Office.
  • Purchases agreed by the committee but shall have the power to reject expenditure from the society account.
  • Signing off all society expenditure in line with Students Union Finance procedures.
  • Presenting a financial report to the AGM showing the financial state of the society.
  • Preparing the grant application, with the Chair, to be presented to the C & S Development Co-ordinator at the required time.

The Social Secretary, shall be responsible for:

  • Shall be responsible for the coordination and to support all social events organised by the society
  • Shall work alongside the University and Students’ Union in the provision and promotion of events relevant to postgraduate students

The Academic Officer, shall be responsible for:

  • Shall be responsible for the coordination and to support all academic events organised by the society
  • Shall work alongside the University and Students’ Union in the provision and promotion of events relevant to postgraduate students

The Welsh Liaison Officer, shall be responsible for:

  • Shall ensure that the PGSF enables the participation of Welsh speakers and includes Welsh language and culture within its considerations.

The Publicity Officer, shall be responsible for:

  • Shall support the committee as whole in publicising the work of the society

The Postgraduate Research and Postgraduate Taught Senators of Bangor Students’ Union, shall be responsible for:

  • Shall act as the main point of contact, in conjunction with the Chair, between the Society and the Union in relation to postgraduate students
  • Shall provide regular updates on issues relevant to the representation of postgraduate students, both locally and nationally

Election of Officers

  • Officers shall be elected annually at the AGM and hold post for one year.
  • Nomination forms shall be available from the Secretary 7 days before the AGM.
  • Each officer shall be elected by simple majority.

Meetings

  • Apologies for meetings must be sent to the Secretary.
  • All members shall be entitled to vote and shall have equal voting rights.
  • The Chair of the meeting shall have the casting vote in the event of a tie.

Annual General Meeting

  • The society AGM shall be held every year during April.

 

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